Room Reservations
For Room Reservations, equipment needs seating arrangements,
please contact the Events office at 493-3195.

Will Decide What Kind of Event You Want
Will it be a reception or a meal? Served? or Buffet? Will the guests be seated or standing? Will it be formal, casual or in-between? What is your budget? Do you want hot food, cold food, or both? What type of beverages?

While not every decision needs to be finalized at this point, the more you know about what you want, the easier your planning will be.

Placing Your Order
Once room reservations have been made, contact the Campus Dining Office at 493-3205 or 493-3203 for food and beverage arrangements. We want to make certain that your special event is a success. We recommend that you place catering orders two weeks prior to your event. For large events and for events on popular dates such as Graduation or Commencement, even more advanced planning is advisable. As a general rule, we require a minimum of three full working days before your event to plan and staff it. We understand the need for last-minute requests, and will go the extra mile to fill those needs. Our minimum notice does not guarantee availability; should our department be totally booked on a particular day, we may be unable to accept your order.

Guarantees & Billing
estimated guest We require a final guest count three working days prior to your event. This count is your guaranteed number. If no guarantee is received, the initial count will be used as the guaranteed. You will be billed for your guarantee or actual attendance, whichever is greater. As a service to your group, we will prepare meals for 5% over your guarantee.

Cancellations & Changes
Any cancellation made after the 72 hour guarantee will be subject to a charge of 50% of the total cost of menu items ordered. Cancellations made on the day of the event will result in a 100% charge for all items ordered. Any last-minute changes that incur additional financial charges will be added to the bill.

Method of Payment
Campus Billing- If your event is to be billed to a University account, that account number must be supplied at the time you place your order. Any event not billed to a University account must be paid at the time of service.

Off-Campus Billing- Off-Campus groups sponsoring events must place a 50% deposit on the estimated total two weeks prior to your event. The balance of your final bill, less the deposit, is due and payable at the time of your event.

Deliveries, Pick-Ups & Additional Charges
The prices quoted in this catering guide are for events held on Campus. Any delivery to off-campus sites will result in a minimum $50.00 delivery charge. China and Glass are required in the President's Conference Room (PCR) and the Nelson Room. If China & Glass are requested for other locations, a $1.50 per person additional charge will be added to the bill.

Food Removal Policy
Due to health regulation, it is the policy of The Westside Conference Center that excess food items from events cannot be removed from the event site.